Accounts Officer Job at RusselSmith

Position                Accounts Officer
Categories          Full Time Job
Job Reference Code       RS-FD-01

Location: Lagos
Experience: 1 year(s)

Summary of Functions   Responsible for receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.
Experience Required
A university degree in accounting preferred, 1-2 years of related accounting experience.

Skills/Qualifications Required 
• Good communication skills
• Ability to work well with people is essential.
• Must possess working knowledge of regulatory bodies relating to payroll, taxes and general business financial conditions.
• Must be proficient in MS Office software – Word, Excel.
• Must possess intermediate knowledge of financial systems and familiarity with accounting and spreadsheet applications is required.
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; communication skills; multi-tasking skills and organizational skills
• Strong analytical and data analysis skills • Exhibits initiative, responsibility and flexibility.
• Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.

Responsibilities & Duties

  • Receives and processes vendor invoices and internal check requests; maintains open files for purchase orders, packing/receiving slips and matches to invoices.  Verifies invoices for quantity, unit pricing, extensions and applicable discounts.  Obtains approval from appropriate personnel for payment for miscellaneous invoices.
  • Codes invoices with accounting account numbers according to distribution in the general ledger; determines dates for invoices to be paid; keys invoices into computerized accounts payable system.  Maintains alphabetical open invoice file for unpaid invoices.
  • On a weekly basis, reviews invoices scheduled for payment and a special check request with Chief Accountant, prints approved checks, prepares and routes for signature according to check signing authority.
  • Attaches duplicate copy of checks to original invoices, stamps invoices “Paid” and files in permanent records.
  • Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.
  • Receives and answers phone calls from vendors or other departments in regard to payment status of invoices.

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