Position title: Administrative and Finance Assistant – Nigeria Field Office
Closing date: 01/08/2011
Under the supervision of the Resident Representative, and working in consultation with Division Managers in the Financial Control Directorate (FFCO) and the General Services and Procurement Directorate (CGSP) in Tunis, the incumbent will supervise the staff and functions of administrative and client support team which is responsible for providing support to the operational staff and coordinating the functions of the front office. S/he will generally support the RR and will be part of the management team in the ADB country office in Nigeria.
Overall responsibility for maintaining the accounting books and records of the Nigeria Country Office; prepare documents to monitor the use of the Office’s resources and budget schedules – missions, short term contracts, temporary staff;
Supervises the work of all supporting staff and contract service providers, and ensuring that all contracts are performed accordingly;
Manages and maintains the physical assets of the Nigeria Country Office;
Supervises inventories of the office supplies, and manages requisitions from Headquarters and local procurement, as the case may be;
Managers official correspondence of the RR and Country/Sector Staff
Manages meetings of the Office
Establishes and maintains a filling system for important records arising from activities of the Nigeria Country Office;
Oversees and manages the documentation room of the Office;
Prepare the Country Office budget and report on its implementation (AA); and
Carries out any other function of administrative or similar nature as may be assigned by the RR.
Including desirable skills, knowledge and experience
At least a bachelor’s degree in business administration, accounting, and/or finance; and experience in administrative and financial accounting as well as the full range of office support work, with a high level of sustained performance;
At least five years of relevant work experience; experience in a similar multilateral organization will be considered an advantage;
Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems;
Strong interpersonal and verbal communication skills;
Proven ability to work in effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups;
Competence in the use of Bank standard software (Word, Excel, Access, MS Projects and PowerPoint);
Strong written and verbal communication skills in English, with knowledge of French an advantage.